JOB SUMMARY
Under the direction of the AP Manager and Supervisor, the Accounts Payable PO & National Account Specialist is responsible for matching purchase orders to vendor invoices and entering vouchers into PeopleSoft. They also provide customer service to our field operations as well as our preferred vendors.
DUTIES AND RESPONSIBILITIES
Responsible for PO matching, reviewing, validating, coding and entry of all Purchase Order invoices and Uploads into PeopleSoft
Respond to inquiries from vendor, Supply Chain Management department and field personnel requesting status of payment
Prepare daily close report
Perform basic filing and maintenance of records
Prepare, scan and attach required documents
Prepare and enter Journal Entries as needed
Resolve invoice discrepancies
Assist field personnel with department processes or training
Run queries as needed for field personnel
Effectively follow department procedures
Special projects and tasks as assigned
EDUCATIONAL & EXPERIENCE REQUIREMENTS
High School Diploma or Equivalent
Proficient in desktop applications including Microsoft Office Applications (Word, Excel and Outlook)
Able to operate basic office equipment. i.e.; copier, scanner, calculator
PeopleSoft experience a plus
Must be detail oriented and accurate
Professional and positive demeanor
Ability to thrive in a team environment
Must be able to work independently
FINANCIAL RESPONSIBILITY
This position is responsible for processing approximately 5% of the monthly voucher average of 18K. Total average monthly AP payments are $134M.
COMMUNICATION SKILLS
Ability to effectively communicate with all levels of internal personnel and vendors
Ability to take initiative, use discretion and independent judgment
Must be able to keep information confidential
Physical Requirements:
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F |
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Activity: |
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| Standing |
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Seeing |
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| Walking |
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Reading |
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| Sitting |
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Reaching |
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| Stooping |
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Range of Motion |
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| Kneeling |
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Hearing - Speech Range |
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| Squatting |
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Depth Perception |
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| Body Twisting |
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Color Vision |
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| Crawling |
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Lifting |
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| Sense of Touch |
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Carrying |
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| Manual Dexterity |
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Pushing |
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| Speaking Clearly |
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Pulling |
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| Seeing Distant |
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Climbing Ladders |
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| Climbing On/Off Truck |
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Climbing Stairs |
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| Climbing |
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Balancing |
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| Gripping |
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Lifting up to 10 lbs |
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| Lifting over 10 lbs to 50 lbs |
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Lifting up to 50 lbs |
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Key:
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| Rarely = less than 10% |
| Occasionally = up to 33% |
| Frequently = up to 66% |
| Continously = 67% to 100% |
Individuals must be able to perform the essential functions of the position with or without a reasonable accommodation. Individuals with a disability who desire a reasonable accommodation should contact the ADA Coordinator at 1-800-248-8733, ext 1339.
An Equal Opportunity Employer, including disabled and vets.
