Under the direction of the Accounts Payable Manager and Supervisor, the Accounts Payable Specialist is responsible for entering vouchers into PeopleSoft and providing customer service support to their assigned regions.

Review, code, match and enter/upload Supplier Invoices

Respond to inquiries from vendor and field personnel requesting status of payment

Prepare daily close report

Perform basic filing and maintenance of records

Prepare, scan and attach required documents

Prepare and enter Journal Entries as needed

Resolve invoice discrepancies

Assist field personnel with department processes or training

Run queries as needed for field personnel

Effectively follow department procedures

Special projects and tasks as assigned

High School Diploma or Equivalent

Proficient in desktop applications including Microsoft Office (Word, Excel and Outlook)

Must be able to operate basic office equipment, i.e.; copier, scanner, calculator

PeopleSoft experience a plus

Must be detail oriented and accurate

Professional and positive demeanor

Ability to thrive in a team environment

Must be able to work independently

FINANCIAL RESPONSIBILITY (Specify the measure and size of this position’s financial responsibility, e.g., $100,000 payroll budget, $8,000,000 sales volume, $20,000,000 inventory.)

Position is responsible for the processing of approximately 2,000 vouchers per month.

SUPERVISOR RESPONSIBILITY (Specify the number of direct and indirect employees reporting to this position.)

                          Direct                                                  Indirect

Exempt                 0                                                          0                 

Non Exempt          0                                                           0

COMMUNICATION SKILLS (List the most frequent INTERNAL and EXTERNAL contacts. Also indicate the type of communication that regularly occurs (e.g., verbal vs. written, brief conversations or exchange of information, counseling, negotiating, conducting meetings or leading discussions, written proposals, reports or contracts, etc.)

Ability to effectively communicate with all levels of internal personnel and vendors 

Ability to take initiative, use discretion and independent judgment

Must be able to keep information confidential

Physical Requirements:

Individuals must be able to perform the essential functions of the position with or without a reasonable accommodation.  Individuals with a disability who desire a reasonable accommodation should contact the ADA Coordinator at 1-800-248-8733, ext 1339.

An Equal Opportunity Employer, including disabled and vets.