Since 1928, ASPLUNDH TREE EXPERT, LLC. has been dedicated to safe, efficient and innovative clearance services to the line clearance industry. A family-owned and operated corporation headquartered near Philadelphia, Pennsylvania, Asplundh has grown to employ over 34,000 diverse, energetic professionals throughout the U.S., Canada, New Zealand and Australia.

At Asplundh, our mission is to be the recognized world leader in providing professional, safe, cost-effective and environmentally sustainable vegetation management and other utility-related services. We challenge our people to consistently exceed the expectations of the customers for whom we work and the people they serve.

Our mission drives us. Our people inspire us. Asplundh values your skills, education and experiences. Join us on our mission to becoming the world leader in utility-related services!

JOB SUMMARY (This section should be a brief general statement, typically one to two sentences that summarize the overall purpose of the position.)

Under the direction of the Accounts Payable Manager and Supervisor, the Credit Card Administrator position is responsible for credit card program maintenance, the monthly audit of regional P Card transactions and customer service support to regional cardholders.

DUTIES AND RESPONSIBILITIES (List the major job duties/responsibilities in order of importance, beginning with the most important.)

Credit Card Program Maintenance – assist with program maintenance including new P card orders, cancelled P cards, declined transactions for both P Card & WEX Fuel card, P Card credit limit changes, issuance & recording of WEX Fuel Card PINS and 24/7 storm support.  

P Card Audit – reviews P Card transactions and receipts for specified regions to ensure proper documentation is on file, including full vendor information, a description of the goods/services provided and whether any sales tax has been charged.  If tax was not charged and needs to be accrued, they will prepare and submit a Use Tax GL journal to properly accrue the tax.  In addition, they review the transaction to ensure a valid business purpose has been met, all IRS requirements are in place, and the transaction is compliant with corporate policy and whether or not the cardholder chose the appropriate Expense Type (GL Account).   If a transaction violates corporate policy, i.e. money meeting, they will forward this information to their Group Leader for further investigation. 

Reporting - communicates with both the regional office and cardholder for any pending P Card items including missing receipts, open wallet transactions and pending reports.   Should the cardholder be unable to provide a receipt within a specified time period, they will reach out to the vendor to obtain the proper documentation.  They maintain their audit results in the P Card Access database. 

Customer Service – The Credit Card Admin acts as the liaison between the Field region and corporate office.  They provide cardholder assistance and training as required.  They communicate any program updates or changes.  They provide 24/7 storm support.

EDUCATIONAL & EXPERIENCE REQUIREMENTS (Minimum formal education, if any, required to perform this job (e.g., High School, Bachelor’s Degree. Minimum job content knowledge required to perform this job, e.g., previous supervisory experience, basic accounting skills, and computer skills.)

High School Diploma or Equivalent; College is a plus

Accounting Clerical Experience required

Proficient in Microsoft Office applications including Excel, Word & Outlook

Experience in Microsoft Access and PeopleSoft Financials is a plus

Must be able to operate basic office equipment, i.e. copier, scanner, calculator

Good Keyboarding skills

Must be detail oriented

Professional and positive demeanor

Thrive in a team environment

Ability to work independently

Strong verbal and written communication skills

FINANCIAL RESPONSIBILITY (Specify the measure and size of this position’s financial responsibility, e.g., $100,000 payroll budget, $8,000,000 sales volume, $20,000,000 inventory.)

Responsible for the audit of approximately 1,500 monthly P Card transactions equating to approximately $500K.  Provide maintenance for 4,000+ cardholder program with an average monthly spend of $18M.

COMMUNICATION SKILLS (List the most frequent INTERNAL and EXTERNAL contacts. Also indicate the type of communication that regularly occurs (e.g., verbal vs. written, brief conversations or exchange of information, counseling, negotiating, conducting meetings or leading discussions, written proposals, reports or contracts, etc.)

Ability to effectively communicate with all levels of management whether corporate or field.  Ability to communicate well with their group leader and other team members

Ability to write a professional email

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS: (The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.)

Must be able to sit for extended periods.

Must be able to work a standard 38.5 hours per week

May need to stand from time to time

May need to work after hours to provide storm support

Physical Requirements:

Individuals must be able to perform the essential functions of the position with or without a reasonable accommodation.  Individuals with a disability who desire a reasonable accommodation should contact the ADA Coordinator at 1-800-248-8733, ext 1339.

An Equal Opportunity Employer, including disabled and vets.