JOB TITLE: Administrative Assistant
Essential Functions and Responsibilities:
- Attendance requirements are full time – 40 hour work week, Monday – Friday.
- Responsible for collecting crew information and emailing out spreadsheets of daily dispatch /media locations of tree crews.
- Create, maintain and update data files (Excel, Word, SharePoint and Smartsheet).
- Perform timesheet and billing support.
- Responsible for sending letters and other types of documentation to customers.
- Process and complete all phone and email requests and questions.
- Support both field personnel and customers.
- Demonstrate organizational skills and the ability to keep track of tasks and deadlines.
- Perform independent work in a safe and efficient manner.
- Learn and perform other duties as required.
Minimum Qualifications:
- Must be proficient with MS Office – with an emphasis in Excel, but to include (Outlook, Word, Access)
- Must possess working knowledge of SAP program
- Must have a high degree of interpersonal skills to handle sensitive and confidential situations, demonstrate poise, tact and diplomacy
- Must have analysis skills to be able to evaluate and analyze disparate sets of data.
- Must be flexible to changing priorities.
- Must be able to write, read and comprehend written and verbal job instructions/information.
- Must be able to communicate with others.
- Must have endurance necessary to perform these duties throughout a standard eight hour day.
- Must have transportation to and from the show up location.
- Must be able to pass a pre-employment drug screen.
- Must be able to pass a background check and Motor Vehicle Records Check (MVR).
- Must have a valid driver’s license.
- Proficiency with 10 Key is preferred.
Physical Requirements:
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Key:
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Rarely = less than 10%
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Occasionally = up to 33%
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Frequently = up to 66%
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Continuously = 67% to 100%
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Activity:
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R
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O
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F
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C
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Activity:
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R
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O
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F
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C
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Standing
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X
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Seeing
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X
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Walking
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X
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Reading
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X
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Sitting
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X
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Reaching
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X
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Stooping
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X
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Range of Motion
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X
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Kneeling
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X
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Hearing – Speech Range
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X
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Squatting
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X
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Depth Perception
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X
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Body Twisting
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X
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Color Vision
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X
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Crawling
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X
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Lifting
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X
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Sense of Touch
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X
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Carrying
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X
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Manual Dexterity
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X
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Pushing
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X
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Speaking Clearly
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X
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Pulling
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X
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Seeing Distant
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X
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Climbing Ladders
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X
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Climbing On/Off Truck
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X
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Climbing Stairs
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X
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Climbing Poles
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X
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Balancing
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X
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Gripping
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X
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Lifting Up to 10 lbs.
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X
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Lifting Over 10 lbs. to 50 lbs.
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X
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Lifting Up to 50 lbs.
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X
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Individuals must be able to perform the essential functions of the position with or without a reasonable accommodation. Individuals with a disability who desire a reasonable accommodation should contact the ADA Coordinator at 1-800-248-8733, ext. 1339.
An Equal Opportunity Employer, including disabled and vets.
