Human Resources Coordinator

Asplundh is looking for a Human Resources Coordinator to join our team. The HR Coordinator supports the Human Resources department by assisting with various administrative tasks and coordination efforts. This position requires a detail-oriented, organized, and proactive individual who can efficiently manage coordination of a wide range of HR-related activities, including on-boarding, corporate training events, and handling incoming calls to the HR department.

Benefits:

• Benefits Available and vary per position and location.

Are you a real go-getter looking for an amazing opportunity with a nationwide full-service-utility contractor offering competitive wages and incredible benefits? Keep reading because this job might be for you!

Since 1928, Asplundh has been dedicated to safe, efficient, and innovative line clearance services for the utility industry. Reliable, uninterrupted power is an important service provided by the world's electrical utilities and Asplundh has the expertise to help keep the power flowing. Over the years, diversification has opened vegetation management services to other specialized markets such as municipalities, railroads, pipelines, helicopter vegetation services, and departments of transportation.

A family-owned and operated corporation headquartered near Philadelphia, Pennsylvania, Asplundh has grown to employ over 36,000 service professionals throughout the United States, Canada, Australia, and New Zealand.

Essential Functions & Responsibilities:

Onboarding:

• Responsible for initial contact with new hire after offer letter is accepted to begin onboarding process.
• Maintain a welcoming and professional attitude when speaking with the new hires.
• Create new personnel files for new hires.
• Organize and schedule new employee onboarding, including I-9 compliance and drug testing, both on-site and remote.
• Order equipment for new hires and work with IT to ensure the equipment is set up for day one of employment.
• Follow each new hire through the onboarding process to ensure a smooth transition into the company.
• Organize and schedule orientation for all new hires.
• Provide a tour of the building to all new hires.

Ownership of Monthly Town Hall Meeting Coordination:

• Responsible for scheduling and organizing the agenda for the meeting, including collaborating with outside teams for materials and presenters.
• Responsible for creating the PowerPoint presentation for the meeting.
• Collaborate with the IT team for the virtual broadcast of the Town Hall.
• Work with managers and department heads to gather nominations for the company awards.
• Order awards and/or picking up gift cards for recipients.
• Track awards and ensure timely distribution to award winners.

HR Welcome Desk:

• Provide pleasant, professional, and courteous support to all who call or enter the HR department.
• Triage inquiries, answer questions, and resolve requests escalating where appropriate.
• Document and track employee inquiries and concerns for reporting purposes.

Administrative Support:

• Maintain and update HR databases and records, ensuring accuracy and confidentiality.
• Prepare and distribute HR-related documents, such as offer letters, policies, and compliance forms.
• Assist with HR reporting, data analysis, and presentation preparation as needed.
• Collaborate with HR team members on various projects and initiatives.
• Other responsibilities as assigned.

Characteristics of Ideal Candidates:

• Preferably 2-3 years’ experience in an HR related role such as HR coordination, HR assistant, or HR administrative support.
• Previous experience with onboarding preferred.
• Strong organizational skills with the ability to manage multiple tasks and priorities effectively.
• Exceptional time management skills.
• Excellent communication skills, both written and verbal, with a professional and approachable demeanor.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with HRIS systems(Peoplesoft) and database management is a plus.

Pre-Screen

• Upon offer, employees may be required to complete and pass a pre-employment drug screen, background, and/or MVR check.

Physical Requirements:

• Rarely: walking, kneeling, squatting, crawling, seeing distant, climbing on/off truck, climbing, lifting over 10 lbs. to 50 lbs., depth perception, color vision, lifting, carrying, pushing, pulling, climbing ladders, balancing, lifting up to 10 lbs., lifting up to 50 lbs.
• Occasionally: standing, stooping, body twisting, gripping, reaching, range of motion, climbing stairs.
• Frequently: sitting, sense of touch, manual dexterity, speaking clearly, reading, hearing-speech range.
• Constantly: seeing.

About Us:

As a full-service utility contractor, Asplundh performs tree pruning and removals, right-of-way clearing and maintenance, vegetation management with herbicides, and emergency storm work and logistical support. Asplundh is the parent company of Asplundh Infrastructure Group whose subsidiaries provide overhead and underground line construction, planning and design, meter reading and AMR/AMI installation, electrical testing, and street lighting/traffic signal services. Asplundh also operates Rotor Blade Airborne Utilities Management, overhead electric distribution, and transmission lines using MD 500 helicopters.

Individuals must be able to perform the essential functions of the position with or without reasonable accommodation.  Individuals with a disability who desire a reasonable accommodation should contact the ADA Coordinator at 1-800-248-8733, ext. 1339.

An Equal Opportunity Employer.